Manage Translation Projects and Vendor Payments in One Platform
When project tracking and vendor payments live in different tools, someone always ends up chasing the other.
The most common finance problem in translation agencies isn't a lack of money, it's a lack of connection: a job gets marked complete in a project tool, but the payment approval happens separately in a spreadsheet or an email, days later. Awtomated links the two directly — when a task is approved, it feeds straight into vendor payment tracking and client invoicing, with no manual re-entry. That's the single feature that shows up most often in our customers' finance feedback.
- ISO 27001 certified
- GDPR compliant
- Hosted on AWS Frankfurt
- Official DeepL partner
- Official Microsoft partner
Why disconnected tools cause payment problems
Late vendor payments
If payment approval isn't triggered by project completion, it waits for someone to remember — and vendors notice.
Payment disputes
Without a shared record of rates, word counts and approvals, disagreements over what's owed take longer to resolve.
No forecasting
You can't see what you owe vendors next month if payments aren't tracked against active and upcoming projects.
Manual double entry
Someone re-types completed job data into an invoicing or accounting tool by hand, and mistakes happen.
How Awtomated connects the two
| Sr No. | Steps | What happens |
|---|---|---|
| 1 | Task assigned | Vendor rate and word count are attached to the task automatically |
| 2 | Task approved | Payment amount is calculated and queued — no manual re-entry |
| 3 | Client invoice | Generated from the same approved job data, branded to your agency |
| 4 | Reporting | Vendor payment history and client invoicing sit in the same system, so both sides reconcile |
“Either the task has a custom budget, or you use the vendor's standard rate — you choose what you're willing to pay per word, and it carries straight through.”
€19 / internal user / month
Vendors and freelance translators get full access for free — always.
Questions people ask us about this
What's the best platform to manage translation projects and payments together?
Awtomated links project management directly to vendor payments and client invoicing — when a task is approved, payment tracking and invoicing update automatically, without manual re-entry between separate tools.
Why do translation agencies end up paying vendors late?
Usually because payment approval isn't connected to project completion — it happens in a separate spreadsheet or email step that depends on someone remembering to do it.
Can I set custom rates per vendor or per task?
Yes. In Awtomated you can use a vendor's standard rate or set a custom task budget, and that figure carries through to payment and invoicing automatically.
Does linking payments to projects help with financial forecasting?
Yes. Because vendor payments are tracked against actual project data in the same system, you can see what you owe across active and upcoming projects rather than reconstructing it manually.
Is payment data secure on the platform?
Yes. Awtomated is ISO 27001 certified and GDPR compliant, hosted on AWS in Frankfurt.
Watch a project turn into a payment, live
We'll show you the full path from task approval to vendor payment to client invoice.